HomeOur ExpertiseSAP Business OneBE.AS

OVERVIEW

In today’s competitive business environment of intensified competition also small and midsize businesses (SMBs) require access to electronic business management that is not only tailored to their specific business needs but also economically adequate. SAP® Business One provides the intersectoral basic functions by bundling comprehensive business functions in a simple and excellent value integrated solution.

For manufacturing businesses the beas GmbH, an accredited SAP Business One Solution Partner, offers a specific overall solution. The beas GmbH deals with the branch specific configuration of SAP Business One and develops additional highly integrated standard software products under the brand be.as®.

Introduction

SAP® Business One supplemented by the modules be.as® provides an integrated solution that is specifically tailored to small and midsize manufacturing businesses. It provides not only fast and easy access to all business information but also beyond the reports and documents that are required for decision making in all divisions of your company like sales and distribution, purchase, accounting, production etc.

That combination safeguards as a futureproof business solution also your investment.

SAP Business One / be.as may be implemented in best time : the introduction takes only from a couple of days to a few weeks depending on the complexity of the case. Due to standardised introductory proceeding of the beas GmbH the introduction and use take place fast and efficient. Milestones, extensive checklists and branch specific sample processes establish the basis that is optimised with the customer in each case at project start.

Easily configurable standard programs are available for the transfer of old data.

The installation, introduction and service of SAP® Business One / be.as is carried out by the beas GmbH or an authorised partner.

Overview integrated solution SAP Business One / be.as

Midsized manufacturing businesses are in need of high productivity and profitability. Thus in addition reliable planning, efficient order processing and all - embracing transparency are so important in order to know with which products, which order and which customers real money is earned.

For this and further requirements SAP® Business One offers all useful information and decision making possibilities. And be.as supplements modularly what you need for your manufacturing management and cost accounting / controlling – it fits together.

SAP® Business One together with the be.as modules also provides for example :

• Creating offers that are backed by a pre - calculation which gives comparison data for the products to be manufactured (Full costs, marginal costs and contribution margin).
• Creating production orders directly from the customer order; early material availability check and material ordering and early scheduling of external parts.
• Assured and fast reaction on deviations due to production data acquisition (PDA).
• Information of final costing on the run, after order completion and compared to the quotation on the achievement of objectives.

Costing provides cost accounting as well as contribution by period, customer, order or item using transaction data from financial accounting, payroll, etc. SAP® Business One and the be.as modules make all necessary data available to make sound entrepreneurial decisions in the e - Business age.

The add - on modules for manufacturing and cost accounting use the business management standards of SAP®

be.as industry solutions

• Items
  • Extended data for

        Production Management
        Materials Management
        Calculation

  • Multilingual texts and information
  • References for master data and order data
  • Units and conversion factors
  • Item structure including bills of materials and routings
  • Material groups

      Assign material groups to items
      Manager costing allowances per material group
      Usage list of groups of material in items

  • Materials

      Assign materials to items
      Inter alia, specification of concentration to convert different quantity units
      Reference list of materials used in items

  • Cuttings

      Administration of cutting tables for modules and single components
      Increases scheduling capacity in Capacity Planning

• Bill of materials
  • Record, manage and copy singletiered or multi - tiered bills of materials
  • Manage bills of materials in master data (standard products) and / or order-related data (order - specific product modifications or complete order - related production)

• Routing
  • Record, manage, and copy routings as master data (standard products) and / or in order - related data (orderspecific product modifications or complete order - related production)
  • Cross - reference in the basic data and order data

• Operation
  • Record, manage and copy/assign operations to routings in the master data and order - related data
  • Cross - references for operations in the master data and order data

• Work Centers
  • Manage work centers (single work center, groups, machines, employees)
  • Manage work center related capacity models
  • Cross - references for work centers in master data and order data
  • Administration of the corresponding cost rates

      Fix / variable
      Full cost / marginal cost

• Cost Centers
  • Enhanced data collection and control data for cost calculation

• Tool management
  • Manage tools or similar resources
  • Cross - references in master data and order data
  • Useful Life / Operation Time
  • Acquisition costs, operating costs, modification costs

• Scheduling
  • Gross/net Scheduling by item
  • Information on inventory, scheduled Goods Receipt/Goods Issue, referencing production or customer orders or purchase orders

• Additional options for control of goods received
  • Automated incoming goods transaction with printing of goods receipt documents and / or labels

• Retrograde postings of production orders
  • An automatic debit of the bills of material, a booking of the finished products as well as the closure of the order results from the input of the production amount

• Unscheduled postings on demand
  • Notification of unplanned obtaining of materials and hourly rating on demand

• Extended batch processing
  • Automatic numbering can be selected
  • Monitor batch tracing
  • Create / print batch certificates
  • Various statistical reports

• Dispatch control
  • Print labels
  • Create and print shipping documents

• Various Material Requirements Models
  • Determination of material requirements with automatic generation of the order data / structure of the order
  • Determination of material requirements gross / net with generation of the order proposal lists for production and purchasing

      Immediate executing, creating, scheduling and dispatching of production orders
      Immediate executing and creating of purchase orders

  • With / without task schedules, tools, NC - programs, etc.
  • Single-level / multi - level
  • Backward order scheduling included

• Create production orders
  • Create order specific bills of material and routings

      Create automatically using order proposal lists
      Via demand of a customers order
      Single - tier or Multi - tier
      With / without standard bills of material and standard routings

  • Different order types

      Customers order
      Warehouse order
      Repair order
      Sample orders
      Overhead order, etc.

• References to customer order and customer position

• Manage / Edit Production Orders
  • Directly in the ordering structure, consisting of

      Selectable levels of detail
      Multi - level bills of materials
      Associated tasks of schedule
      Reports for planned / actual data comparison
      costing values with planned / actual value comparison

  • Print production documents

      Routing cards, scheduling cards, pay slips
      Material requisition cards or removal bills of material
      Barcode for automatic feedback
      easy and individual design of documents

  • Release production orders

      Print production documents

  • Record production time

      Manually
      Via integrated BDE
      Via order structure
      Control and revise message submitted

  • Release production orders

      Print production documents

  • Record last operation

      Automatic booking and material issue posting, depending on the automatic of the posting
      Discharge contract goods in work

• Capacity Planning and detailed Scheduling (selectable)
  • Available, used and unused capacities

      by machine, person or group

  • Lists and utilization graphs

• Pool Control
  • Decentralized control by work group or work center (machine or person)
  • Automatic pooling per

      Work Center
      Utilization Rate
      Start / Status of operations

  • Rush orders
  • Operations available, first planned, behind schedule
  • Reschedule operations
  • Recalculate pool utilization

• Planning Chart
  • MS Project integration
  • Machine utilization simulation
  • Update production orders

• Manage quality control plans
• Quality control by orders per production order or operation
• Integration in batch management

    Release / block batches
    Certificates

• Order history

• Structure

    Manage values and variables, e.g., selection tables and formulas
    Allocate to fields of bills of material and routings

• Function

    Screen with automatic query of the variables
    Create bills of material and routings for use in be.as

• Application

    Record a customer order position for transfer to the production
    Generate production orders
    Pre - calculation
    Create new master data (bills of material, routings)

• be.as features
  • Manage projects, milestones, control of progress, calculations, etc. using the standard features
• Integration of MS project
  • Extended functionality through be.as data integration with MS Project

• Based on standard bills of material and routings
• Calculates up to 6 different items
• Calculation scheme from the production costs free definable
• Automatically create and manage calculation structures
• Simulate alternative scenarios by changing the formula structure
  • Operations
  • Materials
  • Assemblies, in - house production or outsourced production
  • Allowances for overhead costs, transportation charges, packaging, losses in total revenue, profit, etc.
• Disclosure of
  • Marginal costs and full costs
  • Profit contribution per production hour
  • Profit contribution in proportion to net revenue, etc.
• Calculation data can be used for offer processing of the Sales module
• A production order can be created from the calculation structure
• Batch calculation
  • Periodic calculation of in-house parts
  • Creating price lists is optional

• Based on order bills of material and routings
• Same structure as for Precalculation possible
• Designed as concurrent post calculation
• New calculations can be run at any time
• Planned / actual value comparison from post calculation to precalculation
• Structure of the order and feedback optional detailed selectable

• Cost accounting
  • Cost Element and Cost Center accounting
  • Divide cost elements in fix and variable costs by cost centre
  • Budget non - accrued incidental cost elements
  • Manage and allocate distribution keys
  • Allocate cost elements to cost centers directly or based on their distribution codes
  • Allocate cost centers to fix, variable or full costs
  • Print cost center papers determining hourly wage rates
  • Manage up to 1.000 clients (each client can have an own cost sheet)
  • Summarize cost elements to cost element groups
  • Summarize cost centers to cost center groups
  • Use all transaction data (values und entries) from

      Financial accounting
      Payroll
      Production (material and effort), etc.

  • Execute preliminary profit and loss statements
  • Copy Budge and / or copy actuals for next year’s budget

• Marginal costing
  • Customer and order - related marginal costing
  • Convert post calculation values to marginal costs in the profit contribution statistics
  • Analyze profit contributions by

      Period
      Customer number
      Order number
      Item number

• Machine hour rate calculation
  • Cost element planning for machines
  • Overhead cost calculation
  • Full cost rates and marginal cost rates per machine
  • Calculate hourly rates by planned and actual hours

• Master data
  • Human resource management
  • Day models
  • Any number of contracted hours in a weekday plan

      Shift work 1 - 3
      Rotation of weeks
      Automatic shift
      Semiautomatic shift
      Manually select shift depending on the settings

  • Possibility of a fix specification of monthly hours or automatic calculation
  • Save up to 3 idle times per shift type
  • Any number of period rules with tolerance
  • Rounding possible upon login
  • Rounding possible upon logoff
  • Special rounding systems
  • Flextime management
  • Multiple flextime accounts
  • Vacation account
  • Sick Leave account
  • Any number of user - defined attendance types
• Administration
  • Graphical display of vacation, attendance, and shift administration
  • Edit absence and attendance time
  • Any number of absence and attendance entries possible per day
  • Change log check clock data
  • Manual check clock data
  • Create barcode employee cards
  • Record all data in detailed entry masks or in fast - entry lists
  • Different configuration possibilities for any number of terminals (PCbased)
  • Present or absent employees
  • Attendance list per day / month
  • Analyze attendance lists for employee groups
  • Monthly analysis in total
  • Sick Leave list
  • Account list
  • Graphical key data: work days vs. sick days
• Interfaces
  • For Benzing - terminals with fast postprocessing of incoming data
  • For export to payroll
• Analyses
  • Stamp lists
  • Actually marked orders
  • Detailed statistics of productivity per employee to

      Presence – production time
      Presence – productive work
      Rate of different times and overhead costs
      Allocation in productive / overhead costs / downtime
      Percentage calculation: requirement for part production time to actual part production time

  • Statistic of productivity; same setup for groups of employees with total amount as short form
  • Direct access to times of check clock as view of progress through module of production
  • Access to times of check clock with the possibility to compare the calculation of the nominal / actual value

• Additional master data
  • Time types can be allocated to

      Productive
      Downtime
      Overhead costs
      Set up / Runtime
      Payment type
      Cost centre, work center (machine)

  • Mandatory entries
• Reporting of production orders
  • Report time slips
  • Terminal control in production, display order queue by machine / machine group
  • Linked to attendance recording in consideration time models
  • Record orders and operations by barcode
  • Start and end time or duration
  • Based on attendance, shift rules and idle times taking into consideration downtimes and malfunction periods start and end time are automatically calculated
  • Also reported are

      First Quality
      Scrap
      External operations

• Materials Management Integration
  • Material can be debited immediately
  • Finished part can be entered automatically
  • Debit / Credit is done semi-automatic
  • Debit / Credit via barcode
• Report Process Data
  • Integration of the software Intellution (machine integration to record process data)
• Material Coding and Labelling
  • Integration of the software Codesoft (labelling system)

Integration of mySAP Business Suite

SAP with its functionality ensures the seamless integration between mySAP Business Suite and SAP Business One. So you benefi t from a standard ised, integrated SAP application environment.

It is advantageous for multinational companies to implement SAP Business One in their fi eld offi ces and subsidiaries. SAP Business One links and integrates the subsidiaries to my SAP Business Suite installed at the company’s headquarters crea ting a seamless and integrated system landscape based on the solutions SAP Business Information Warehouse (SAP BW), SAP Enterprise Portal and SAP NetWeaver™.

The SAP Business One business package offers a well structured data view from various sources (direct or indirect access to different installations of SAP Business One via SAP BW).

A company portal allows the Sales Force to access the system via internet browser.